Academic Policies

Academic Policies

Academic Integrity

The University of New Haven is an academic community based on the principles of honesty, trust, fairness, respect, and responsibility. Academic integrity is a core University value that ensures respect for the academic reputation of the University, its students, its faculty and staff, and the academic credentials it confers. The University expects that students will learn in an environment where they work independently in the pursuit of knowledge, conduct themselves in an honest and ethical manner, and respect the intellectual work of others. Each member of the University community has a responsibility to be familiar with the definitions contained in, and to adhere to, the Academic Integrity Policy, which is found at www.newhaven.edu/studenthandbook

Violations of the Academic Integrity Policy include, but are not limited to, the following examples: cheating, collaboration/collusion, plagiarism, fabrication, and facilitating academic dishonesty. This Policy provides details concerning proscribed behavior as well as the procedures that are triggered in the event of infractions.

Academic Records

For each student enrolled in the Graduate School, academic records are maintained and housed in the University Registrar's Office. Records include the application for admission and supporting documents such as test scores, transcripts of undergraduate and other prior study, letters of recommendation, course schedules, petitions filed by the student, and any other documents or correspondence pertaining to the student's academic work. The Registrar is responsible for controlling access to and disclosure of students' educational records. Students desiring to inspect or review their records should address a written, dated request to the Registrar. Information regarding confidentiality, privacy, and right of access to student records can be obtained from the Registrar.

Notification of Social Security Number Collection and Use

Public Act No. 08-167 is specifically designed to protect the confidentiality of Social Security Numbers (SSNs) and requires other personal information to be safeguarded against misuse.  In compliance with this Connecticut state law, the University of New Haven issues this notification regarding the purpose for the collection and use of Social Security Numbers.

The University of New Haven collects SSNs to perform specific duties and tasks necessary to the University.  The University is required to report to the Internal Revenue Service the name, address, and SSN of any person from whom tuition and related payments are received. 

Collection, access, and use of Social Security Numbers are limited to the following departments, which will carefully safeguard the information:  Admissions, Registrar, Financial Aid, Bursar, Business Office and Payroll.  Like other private data, SSNs will be stored in a secure manner, and will not be stored on portable storage devices, and will be shredded before discarding.

SSNs will not be used as identification numbers on student ID cards or elsewhere and will not be required to access an unsecure internet or website.  All Social Security Numbers are protected by federal regulations and are not released to unauthorized parties or disclosed unlawfully.

Attendance Policy

Students are expected to attend regularly and promptly all their classes, appointments, and exercises. Faculty have the right to require a standard of attendance, even if it conflicts with professional and job-related responsibilities of students. Students whose jobs require that they be absent from class must realize that it is their responsibility to determine whether such absence is permitted by the instructor, and to meet the requirements for making up missed classes if the instructor allows such time to be made up.  The instructor has the right to dismiss from class any student who has been absent more than two weeks (pro-rated for terms different from that of the semester). A dismissed student will receive a withdrawal (W) from the course if they are still eligible for a withdrawal per the university "Withdrawal from a Course" policy, or a failure (F) if not.

Students will be removed from any/all classes at the end of the registration period if they have not been attending. Residential students who are not attending classes will be asked to leave their residence hall, and will be responsible for the associated cost of their time on campus.

A student who is not officially registered in the course is not permitted to attend classes or take part in any other course activities.

In the case of religious observance, students seeking an accommodation should consult with their instructor. The university's policy regarding observance of religious holidays appears in the Student Handbook.

Make-Up Policy

Make-up examinations are a privilege extended to students at the discretion of the instructor, who may grant permission for make-up examinations to those students who miss an exam as a result of a medical problem, personal emergency, or previously announced absence. On the other hand, instructors may choose to adopt a "no make-up" policy. Students should refer to the instructor's make-up policy in the course syllabus and if no mention is made therein, should inquire directly. A make-up test fee may be assessed when a student is permitted to make up an announced test during the term or to take an end-of term exam at a time other than the scheduled time. In either case, the make-up examination fee will be paid by the student at the Bursar's Office.

Academic Standards

Course Grading System

The Graduate School uses the following grading system:

Any grade change from one letter to another must be in accordance with procedures adopted by the Faculty Senate.

Student Access to Final Grades

Final grades in each subject are available online soon after the close of each term, provided that financial obligations have been met and no other holds are in place.

Incomplete Grade Agreement and Policy

Incomplete (INC)

A grade of Incomplete (INC) is given only in special circumstances and indicates that the student has been given permission by the instructor to complete required course work (with the same instructor) after the end of the term.  In the absence of the instructor a student should contact the Department Chair. 

An Incomplete shall not be automatic but shall be based upon an evaluation of the student's work completed up to that point and an assessment of the student's ability to complete remaining course requirements. 

To remove the INC grade, the student must complete all required course work in timely fashion as stipulated by the instructor but no later than the end of the following term.  Fall and intersession course incompletes must be completed no later than the last day of the spring term.  Spring and summer course incompletes must be completed no later than the last day of the fall term. 

If the course work is not submitted within the allotted time, the INC grade will be changed to an F shortly after the deadline by the Office of the University Registrar.  Students will be notified via campus email at least two weeks prior to the change of grade process.

Incomplete Plus (INC+)

The incomplete change policy (INC) does not include grades of INC+ assigned to Internships, Practicums, Thesis, or Research Projects.  These grades will be left incomplete plus grades (INC+) for up to one year unless an extension is filed beyond that time period. 

Internships are limited to a maximum extension of one year. The internship grade will be changed to an F after the deadline.

Grade Point Average

The academic standing of each student is determined on the basis of the grade point average (GPA) earned each term. Each letter grade is assigned a quality point value, as described in the section "Course Grading System."

To obtain the GPA, multiply the quality point value of each grade by the number of credits assigned to each course; then divide the sum of the quality points earned by the number of credits attempted (in courses for which a grade of A+ through C- or F is awarded). A cumulative GPA is obtained by calculating the GPA for all courses taken at the University of New Haven.

Graduate Academic Standing and Dismissal

Good academic standing for graduate students is defined as maintaining a minimum GPA of 3.00 based on credits earned for completed courses, excluding grades of "W," "INC," and "INC+."  Academic standing is evaluated at the end of the fall and spring semesters and the summer II term; evaluation at these times applies to both full-time and part-time students.  Failure to maintain good academic standing results in the following consequences:

• A student with a GPA less than 3.00 and fewer than 9 credits will be placed on Academic Warning ("Warning" is an indicant for the student and the student's advisor that academic dismissal is imminent if the GPA does not reach 3.00);
• A student with a GPA less than 3.00 and 9 or more credits completed will be dismissed, but may be readmitted upon successful appeal if it is the student's first dismissal (see Appealing Academic Dismissal procedure below).

Appealing Academic Dismissal

Upon evaluation of academic standing at the end of fall and spring semesters and the summer II term, a student who fails to maintain the minimum GPA will be notified by the Registrar of their academic warning or dismissal.  Notification through University email is sufficient.  In the case of dismissal of a student who is entitled to appeal the dismissal, the notice will include instructions on the appeal procedure.  An appeal is not required of the student who opts to accept the dismissal.

An appeal for readmission will include a statement by the student that details corrective actions the student plans to undertake.  The student's academic advisor will forward an opinion on the appeal (together with a remediation plan identifying courses to be retaken and other measures, if readmission is recommended) to the dean of the academic college.  The dean's decision is final.

If there is no appeal or if an appeal is denied, the student will be removed from any courses for which he or she is registered that began or are scheduled to begin following the date of dismissal, and the student will receive a full tuition refund for those courses.  If an appeal is successful, readmission may not be granted retroactively, but will take effect only for a subsequent term as specified in the conditions for readmission presented in the appeal decision letter.

A student is permitted only one appeal of an academic dismissal.  A second dismissal following readmission is final and not appealable.

Consult the related policy on Repetition of Coursework.

Repetition of Coursework

A graduate student is permitted to repeat one course at any time, to replace a grade of B- or lower.  Only the higher grade will be included in the calculation of GPA.  Such course repetitions may be required by the student's program (for example, with a course in which a grade of B-or-better is a prerequisite for a later course).

One additional repetition with grade replacement is permitted if the grade of B- or lower was earned during the student's first 9 completed graduate credits.

Grade replacement is not permitted for courses in which the student earned a grade of B or higher.

For any repeated course, the credit may be applied only once to the requirements of the degree program.  All grades earned remain on the transcript.

Awarding of Degrees

The University awards degrees three times a year, in January, May and August. Commencement ceremonies are held in January and in May. A cumulative grade point average of 3.00 and completion of all program and University requirements are required for graduation and the conferring of master's degrees. Students must file a graduation petition in order to have their names placed on the list of potential graduates.

Application for Graduation

Candidates for January commencement must file a graduation application online in Banner self service no later than June 15. Candidates for May commencement must file no later than November 15. Candidates whose degrees will be awarded in August must file no later than April 15. Students completing the 5-year B.S./M.S. program in environmental science, the M.B.A./M.P.A. dual-degree program, or the M.B.A./M.S.I.E. dual-degree program must file two graduation applications (one for each degree).  A candidate who does not complete the requirements for graduation before the deadline, after having filed the application to graduate, must apply again at a later date. All financial obligations to the University must be met prior to graduation.

Time Limit for Completion of Degree

A student must complete the requirements for the master's degree or certificate within five years of the date of completion of the first course following formal application to the degree program. Leaves of Absence do not extend the time limit within which a degree must be completed.  Any extension of the time limit for completion of the degree can be granted only after approval by the appropriate program coordinator and the Office of the Provost.

A student who fails to finish a master's degree within five years from the start of the student's first term must apply for readmission to their program. Students readmitted to a graduate program begin the five-year time limit again and are subject to the rules of the Graduate Catalog in effect at the date/time of readmission. Upon re-admission, in the judgment of the program coordinator, some courses may need to be repeated due to time limits/credit expiration. In no case may a course taken more than ten years prior to the time of readmission be applied to the degree.

Residency Requirements for Master's Degrees

Master's degree programs have a 30-credit residency requirement, with the exception of the M.B.A./M.S.I.E. and M.B.A./M.P.A. dual degree programs, which have a 60-credit residency requirement. Credits toward the residency requirement may be earned at the Main Campus, at the off-campus locations, or through university distance learning courses. Credits applied toward the requirement for one graduate degree may not be counted toward the residency requirement for another degree; an additional unduplicated 30-credit residency requirement applies for those students who plan to complete a second master's degree program. The University policies for transfer of credit and waiver of courses apply in the same manner to candidates for a second master's degree as to those enrolling in their first master's program.

Full-Time Study

A full-time course of study at the graduate level is defined as enrollment for nine credits in the current term. Required courses, such as ENGL 6600  , count toward full-time study. Full-time graduate students are required to pay the University health service fee each year.

A student who wishes to enroll for more than 12 graduate credits/four courses in a given term must secure the permission of the program coordinator.

Part-Time Study

Part-time study at the master's level is defined as registration for fewer than nine credits in the current term. Half-time study at the master's level is defined as registration for a minimum of five credits in the current term. Registration for fewer than five credits qualifies as less than half-time study. Certificate programs may have limited scheduled course offerings and, therefore, are generally pursued on a part-time basis. International students with F-1 or J-1 immigration status may not enroll for programs that are offered only on a part-time basis.

Earning Credit

Consistent with federal regulations, the University of New Haven defines a "credit hour" as one hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester, or the equivalent amount of work over a different amount of time such as an accelerated term. This definition generally applies also to an equivalent amount of work for other academic activities as established by the University including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.

Transfer of Credit

A graduate course is acceptable for transfer to University of New Haven if the following conditions are met:

• The course is from a regionally accredited U.S. institution or from a foreign post-baccalaureate institution recognized by its local Ministry of Education as a degree-granting institution.
• The student received a grade of B (3.0 on a 4-point scale) or better (or a Pass in a Pass/Fail course, provided the institution documents that a Pass is equivalent to a B or better).
• The course has not been used previously to contribute to another credential.

The maximum number of credits a student may transfer is determined by the number of credits required by his or her program minus the 30-credit residency requirement, or a total of six credits, whichever is lower. In all cases, an official transcript must be received directly from the institution where the course was taken and placed on file at the University before transfer credit is awarded. Transfer credits are not included in courses used to establish a student's GPA or residency requirement at the University of New Haven.

The equivalency of a transferred course to a University of New Haven course is approved by the Registrar and by the chair of the department offering the equivalent course.  The Registrar maintains an updated listing of courses from other institutions for which transfer credit has been approved in the past.  For matriculated students, the department chair's approval is required in order to assure that the transfer contributes properly to the student's degree progress.  Courses in disciplines for which University of New Haven has no equivalent may be approved for transfer as elective credits in the student's program.  The Registrar and the student's major department chair approve these transfers.

Graduate students currently matriculated at the University must secure written approval before taking courses at another institution if they wish to transfer credits into their University of New Haven program.  Authorization for transfer of courses must be obtained from the department(s) housing the student's major and the related course at the university.  The Student Transfer Course Approval  form must be obtained online, approved by the department(s), and returned to the Registrar's office at least five weeks before the course begins.  International students must also secure permission from the International Services Office.

Transfer of Courses for Matriculated Graduate Students

Graduate students currently matriculated at the University must secure written approval before taking courses at another institution if they wish to transfer credit(s) into their University of New Haven programs.  In all cases, an official transcript must be received directly from the institution where the course was taken and placed on file at University of New Haven before transfer credit will be awarded.  Transfer credits are not included in courses used to establish a student's GPA or residency requirement at the University of New Haven.  The student must have an overall GPA of 3.00 at the university to be permitted to take courses for transfer.  Transferred courses may not be used to replace courses taken at University of New Haven in which grades lower than B (3.0) were received.

Prior authorization for transfer of courses must be obtained from the department(s) housing the student's major and the related course at University of New Haven.  The Student Transfer Course Approval Form must be obtained online or from the Registrar's office, approved by the department(s), and returned to the Registrar's office at least five weeks before the course begins.

Courses acceptable for transfer to University of New Haven for matriculated students

A course is acceptable for transfer to University of New Haven if:

• It is a graduate level course;
• the course is from a regionally accredited US institution or from a foreign post-baccalaureate institution recognized by its local Ministry of Education as a degree-granting institution;
• the student received a grade of "B" (3.0 on a 4-point scale) or better (or a "Pass" in a Pass/Fail course, provided the institution documents that "Pass" is equivalent to a B or better);
• the course has not been used previously to contribute to another credential; and
• Either

i) The course has been judged by the chair of the department offering an equivalent course that the transferred course is equivalent, or
ii) The course is deemed by the chair (or designee) of the student's major program to contribute acceptably to the student's program of study.  The maximum number of credits a student may transfer is determined by the number of credits required by his or her program minus the   30-credit residency requirement or a total of six credits, whichever is lower.
 

Equivalency of Transferred Courses to University of New Haven Courses

The equivalency of a transferred course to a University of New Haven course is determined by the chair of the department offering the equivalent course at University of New Haven.  The Registrar maintains an updated listing of courses from other institutions for which transfer credit has been approved in the past.  For matriculated students, the department chair's (or designee's) prior approval is required in order to assure that the transfer will contribute properly to the student's degree progress.  Courses in disciplines for which University of New Haven has no equivalent may be approved for transfer as elective credit in the student's program.  The Registrar and the student's major department chair (or designee) approve these transfers.

Waiver of Courses

Some programs permit waivers of core courses on the basis of undergraduate or graduate courses taken at accredited U.S. institutions or recognized foreign institutions. Waivers of elective courses or concentration courses are not permitted, nor are waivers based on life experience. For a course to be waived, a student must secure the written approval of the program coordinator, the department chair, or the chair's designee in the department in which the waiver is requested. Even if a waiver has been granted, a student who wishes to take a waived course for review or as a refresher course may do so. However, tuition refunds are not granted for courses taken and subsequently waived.

Crediting Examinations

Under certain circumstances, students who have knowledge applicable to a specific course may apply for permission to take a crediting examination in lieu of taking the course. To qualify for a crediting examination, the student must have taken a similar course at either the graduate or undergraduate level; completed the equivalent work in non-credit training courses; or had extensive, related, on-the-job experience. Crediting examinations are subject to the following conditions:

• If the student passes the examination, a grade of P is awarded.
• The crediting examination is for required courses only (not for concentration courses or electives).
• The credits awarded by examination do not count toward the residency requirement.
• The crediting examination cannot be taken in the student's last trimester of study.

Permission to take a crediting examination must be granted by the department chair or program coordinator of the student's major, the chair of the department in which the course is offered, and the Office of the Provost. Crediting examination permission forms are available online for printing and must be submitted to the Registrar's Office. Once permission is granted and the crediting examination fee is paid, the examination is administered and graded by a full-time faculty member designated by the chair of the department that offers the course.

Prerequisites

Students are expected to meet the prerequisite requirements for each course taken. Exceptions must be approved by the course instructor and the student's advisor or program coordinator. Credit may be denied to a student who takes a course without having taken the prerequisites.

Dropping/Adding a Course

The self-service add/drop period will open one month prior to the start of the term and close at the end of the first week of classes.  During the second week of classes, further adjustment requires the approval of the chair of the department offering the course.  Waitlists will remain accessible to students until one week prior to the opening of the term.

Course Withdrawal Policy

Full-time or part-time, graduate or undergraduate, students may withdraw from a full term course prior to the end of the tenth week of classes.  If a course meets less than the 15 week term, the student may withdraw from the course prior to the two thirds mark of the course.  The student should verify the date for withdrawal from courses meeting less than 15 weeks with the Office of the University Registrar (Bergami Hall).  The deadline for students to withdraw from full term courses will be published in the academic calendar.

During the first two thirds of a class, any student may withdraw and receive a final grade of W on their academic transcript by:

• Considering the academic consequences: consulting with his or her academic advisor or program coordinator is recommended.
• Considering the financial, billing, and US immigration implications:  consulting with the Financial Aid Office, Bursar's Office and, if applicable, the International Office is recommended.
• Completing the "Course Withdrawal Form".
• Having the form signed as required.
• Submitting the form to the Office of the University Registrar by the published deadline date.

Leave of Absence

Graduate matriculated students may interrupt continuous enrollment by electing to take a leave of absence from the University for medical or personal reasons. Before taking a leave of absence, students are encouraged to discuss their particular situation with an academic adviser, the dean of their school, an academic skills counselor in the Office of Academic Services, or a counselor in the Counseling Center.

A Leave of Absence from the University form must be submitted on or before the first day of classes.

The policies regarding leaves of absence are as follows:

• Students must file for a leave of absence through the Registrar's Office or the Office of Academic Services.
• Students who are on University disciplinary probation are not eligible for a leave of absence.
• A student who has been dropped or dismissed from the University for disciplinary or academic reasons is not eligible for a leave of absence until properly reinstated.
• A student who has withdrawn as a degree candidate is not eligible for a leave of absence. If a student withdraws while on leave of absence, the leave is invalidated.
• Leaves of absence are not required or granted for intersession or summer terms.
• Normally, leaves are not approved for a period longer than two semesters. Under special extraordinary circumstances, usually medical in nature, a leave of absence may be approved for a maximum of four semesters or two years.
• A student who wishes to return later than the semester originally stated on the leave of absence form must apply through the Registrar's Office for an extension of the leave of absence, not to exceed the maximum period as outlined above.
• Taking a leave of absence may affect a student's financial aid. Students receiving financial aid are encouraged to contact the Financial Aid Office before taking a leave of absence.
• A student who fulfills the conditions of an approved leave of absence may return to the University and register for classes without applying for readmission; such students may preregister for the semester in which they plan to return.
• A student who does not apply for an extension or who exceeds the maximum period but wishes to return to the University must be formally readmitted by the Graduate Admissions Office. Upon successful readmission, the student may register for classes for the first term of their return through the Graduate Admissions Office.
• International students must contact the International Services Office to discuss the necessary actions to their SEVIS records in order to maintain F-1 or J-1 visa status during their leave of absence.

Absences due to United States Military Service

For purposes of this section, service in the uniformed services means service, whether voluntary or involuntary, in the U.S. Armed Forces, including service by a member of the National Guard or Reserve, on active duty for training, or full-time National Guard duty under Federal authority.  The University recognizes that students who serve in the U.S. uniformed services may encounter situations in which military obligations force them to withdraw from a course of study, and that this may happen with little advance notice. 

U.S. Military Service Leave

A Military Service Leave is a University-approved withdrawal from a course or program that is necessitated by service, whether voluntary or involuntary, in the United States Armed Forces, including service by a member of the National Guard or Reserve, on active duty.  The University will act in accordance with federal law and regulations regarding readmission for servicemembers, 34 CFR § 668.18.

A copy of military orders should be presented to the Registrar as soon as they are available.  Students should consult with their advisor for coordination with instructors to determine the best course of action based on the length of absence and percentage of the term completed.  The Registrar will work with the students and faculty to administer the appropriate resolutions.

The resolutions may include:

• An alternate method to complete coursework, including online engagement if available, is appropriate for students who, wish to complete the course and before the current term has ended.

• An incomplete (INC- M) is appropriate for students who are enrolled, have completed the majority of a course, wish to complete the course and are deployed to active duty military service before the current term has ended.

• If the student elects to receive an "INC - M" (Incomplete), the regulation regarding conversion of an "INC" to an "F" grade will not be implemented. 

• Upon return to campus and completion of course assignments, the instructor will submit the appropriate grade to the Registrar's Office.

• Upon notification to the Registrar's Office that the student will not be returning to campus, the INC-M will remain on the transcript or may convert to a "W" if determined to be appropriate after consultation with the faculty advisor and the Registrar.

A Leave of Absence is appropriate for students who are deployed to active duty military service, but do not need to begin duty during a current term; for example, if duty will begin during a future term before classes begin.

Students should complete an appropriate Withdrawal or Leave of Absence forms and include a copy of the applicable military orders to qualify for the considerations detailed in this policy.

Readmission to the University

A student who has taken a military service leave from the University and wishes to re-enroll must notify the University's Registrar's office of the intention to return to resume the student's program of study.

The University will act in accordance with federal law and regulations regarding readmission for servicemembers, 34 CFR § 668.18. Students who have questions  or need assistance in returning to campus may contact the Coordinator for Transfer and Veteran Success in the Center for Student Success.

Withdrawal from the University

A graduate student who wants to withdraw from the University should consult with a representative from Centers for Academic Success and Advising (CASA) to discuss the withdrawal and make a preliminary evaluation of readmission possibilities.  Once the decision in consultation with CASA is made, the student should complete the official University Withdrawal form and submit it to the Office of the University Registrar.  Students who are withdrawing are advised that: 

• Students who withdraw are subject to prorated tuition and fee charges based on the last date of attendance in classes and according to the established withdrawal policy (see academic calendar for withdrawal deadlines and refund percentages if applicable) of the Bursar's Office. 
• Students who withdraw from the University and have their tuition prorated according to the established withdrawal policy will be graded with a "W" for each registered course. 
• Students must withdraw from the University prior to the Final Examination period. 
• Readmission at a later date is not automatic.  An application for readmission must be made to the Graduate Admissions Office. 
• Students readmitted to the University after a withdrawal are held to the academic requirements in effect in the catalog at the time of readmission. Courses that were taken at the University longer than five years prior to the readmission date may not apply to a current degree program.  You are advised to speak to the Academic Department as to the validity of those course credits. 
• International students should be aware that withdrawal from the University will affect their F-1 or J-1 visa status, and must contact the International Services Office to discuss their options.

Research Projects, Independent Study, and Internships

All academic programs leading to a master's degree require the completion of a capstone work - a thesis, a substantial research or other project, or a comprehensive examination. Students must have the written approval of the advisor, department chair, and program coordinator prior to enrolling for the capstone program research or project. Approval forms are available from the University website. In some programs, the capstone research or special project is structured as an internship or independent study, the approval for which is covered by the aforementioned process. However, some programs permit or encourage internships or independent studies under the supervision of a faculty advisor as distinct from the capstone requirement. Written approval for these is also required, using forms available from the website. A student may not register for more than six credits of independent study/internship within a degree program. An independent study/internship proposal must be approved by the student's advisor and/or program coordinator as well as the coordinator or chair of the department offering the course.

Students preparing a report for research, special project, internship, or independent study may be asked to follow the guidelines presented in the University of New Haven Dissertation and Thesis Manual (2nd edition, 1998), copies of which are available on the University website, and in the Bookstore.

Comprehensive Examinations

Students who wish to schedule a comprehensive examination in order to complete their degree program must complete the appropriate comprehensive examination approval form, which is available online, and submit it to the University Registrar's Office after securing the necessary approvals and paying any required fees. Students should confirm arrangements for comprehensive examinations with the program coordinator.

Thesis

Completion of a thesis is optional for most master's degree programs. A number of preliminary steps are required before registration for the thesis is accepted by the Registrar. The student completes the Proposal for Thesis form (available online), in which the proposed subject, hypothesis, and methodology are described. The student secures the approval signature of a faculty member who will serve as the thesis advisor. The student must also secure approval of the proposed thesis and thesis advisor from the department chair and/or program coordinator and the Office of the Provost. Only after the Registrar has received the approved form is the student permitted to register for the thesis. A thesis will carry no fewer than six academic credits taken over no fewer than two academic terms. A preliminary draft must be presented to the advisor at least 75 days prior to commencement. Upon approval by the advisor and the program coordinator, an unbound draft is presented to the Office of the Provost. A date and time are then scheduled by the thesis advisor for the thesis defense before the student's thesis committee, the Dean of the College, and the Office of the Provost or a designee.
Successful defense of the thesis must be completed at least three weeks prior to the date of commencement. Students must complete and defend the thesis within the time limit for completion of the degree.

After successful defense of the thesis and approval by the Office of the Provost thesis credit is awarded, and final, unbound copies are deposited with the Office of the Provost to be forwarded for binding at the University library, where the thesis becomes a part of the permanent collection. Additional copies may be required by the department or the program coordinator.

For guidance in the preparation of theses, graduate students should consult the University's Dissertation and Thesis Manual.  Questions not resolved by the instructions should be resolved in consultation with the advisor and by reference to a standard style manual.

Graduate Certificates

The University of New Haven offers a number of graduate certificates designed for those having a baccalaureate, or a master's degree, who want to enroll in a short, coherent course of study at the graduate level.  Those who may not be ready to commit to a full-length graduate program, as well as those who already hold a graduate degree but want to pursue additional education in the same or another field, may find that a certificate provides the perfect alternative.

Students applying to graduate certificate programs must complete the Graduate Admissions application form, submit official transcripts showing completion of undergraduate/baccalaureate degree, and also submit two letters of recommendation.  Upon completion of the course requirements, a student must submit an "Application for Graduation" form online.  A graduate certificate is awarded by the University to each student who qualifies, however, students who complete the requirements for only a graduate certificate do not participate in commencement.

Students already enrolled in a master's degree program may pursue no more than one certificate, for which the online Application for Graduate Certificate form must be submitted within the first 12 credits of the master degree program.  Subsequent degrees and certificates require reapplication and a new transcript for the new credential.

Certificate Requirements

Required course work usually consists of 12 to 20 credits of graduate study, depending on the subject area selected.  Students should contact the faculty advisor for assistance in planning the course of study for the selected certificate.  A student may seek approval from the academic advisor for one course of transfer credit from another institution or degree program to be used to satisfy the requirements of the certificate.  Course substitutions may be granted by the certificate advisor.  Students must meet course prerequisite requirements.  No more than three credits of previous graduate study can be applied to the requirements of this one graduate certificate.  Credits for courses taken as prerequisites for certificate courses must be taken in addition to the certificate requirements.  The minimum residency requirement for graduate certificate programs is three courses (nine credits).  A minimum overall GPA of 3.0 in courses taken at the University, which are applied to the certificate, is required as satisfactory performance to qualify for the awarding of a graduate certificate.

Academic Advising

It is the student's responsibility to select courses in accordance with prerequisites, advisor recommendations, the departmental plan of study (if required), and requirements for the degree. Students needing further explanation of program requirements or course sequencing should request academic advisement. Appointments for academic counseling are scheduled through concentration advisors or program coordinators.  It is the student's responsibility to meet the stated requirements for the degree. However, a student is not required to file a formal plan of study with the Graduate School.

Grievance Procedure

A formal policy for handling student grievances appears in the Student Handbook, which is available on the University website.

Notification of Family Educational Rights and Privacy Act (FERPA)

A student's permanent academic record includes official grades and transcripts. Other academic records include, but are not limited to: admission application, transcripts from high schools or other institutions, exam scores, supporting documentation, and correspondence from other offices. Relevant documents are scanned to the student's record in Banner and destroyed when they no longer have immediate administrative use.

The Family Education Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records, as follows:

1. The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. Students should submit to the Registrar, dean, head of academic department, or other appropriate official written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding hearing procedures will be provided to the student when he or she is notified of the right to a hearing.
3. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University of New Haven to comply with the requirements of FERPA. The name and address of the office that administers FERPA are as follows: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue S.W., Washington, DC 20202-4605. Independent of the FERPA requirement, University policy relating to privacy of student academic and disciplinary records is as follows: Faculty and/or staff disclosure to others (including parents or guardians) of student academic information or disciplinary action requires a release from the affected student. Such a release should be obtained using a standard university form, which will be filed with the student's academic record (Registrar) or/and with the office of the Dean of Students.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University of New Haven to comply with the requirements of FERPA. The name and address of the office that administers FERPA are as follows: Family Policy Compliance Office, U.S. Department of Education, 600 Independence Avenue S.W., Washington, D.C. 20202-4605.

Diversity Policy

The University of New Haven is committed to achieving a diverse and pluralistic community that reflects the multiracial and culturally diverse society in contemporary America. The Diversity Committee (a standing committee of the University) has been established to guide the University in implementing the Diversity Policy. The University will work toward attracting and retaining a diverse faculty, staff, and student body for the purpose of creating a pluralistic scholarly community. The Committee will assist the administration in the development and implementation of programs and policies that support an enriched educational experience for a diverse University community. The University of New Haven does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's gender, gender identity, race, color, religion, age, disability, sexual orientation, or national or ethnic origin.

Drug-Free and Smoke-Free Environment

Drug-Free Policy

In accordance with federal law concerning a drug-free campus environment, the relevant University policy and regulations are provided to all current students and employees. The information is also available upon request at the human resource department.

Smoke-Free Policy

To create a healthier learning and work environment for our students, faculty, staff and campus visitors, the University of New Haven has adopted a smoke-free policy. 

On July 1, 2015 University of New Haven became a Tobacco-Free/Smoke-Free campus. The policy applies to all who are on campus  (employees, students, visitors, guests, and contractors) and includes university facilities, outdoor areas, and university-owned vehicles.
Please visit tobaccofree@newhaven.edu for more information.

Student Right-to-Know and Campus Security Act

In accordance with Connecticut Public Act 90-259 concerning campus safety and the 1990 federal law PL101-542 (the Student Right-to-Know and Campus Security Act), all colleges and universities receiving state and federal financial assistance are required to maintain specific information related to campus crime statistics and security measures, annually provide such information to students and employees, and make the data available to prospective students and employees upon request.

At the University of New Haven, the required information is compiled and published annually by the University Police Department.

Policy on Cell Phones and Beepers

Ringing cell phones and beepers are disruptive to classes, presentations, productions, and other public events. As a matter of courtesy, the University of New Haven requests that communication devices be turned off or disabled during classes or public events. Individual discretion should be used to determine when to make exceptions related to emergency personnel or situations.

 COVID-19 Emergency Academic Policy Changes

CHANGES TO TRADITIONAL (A-F) GRADING: The A-F system is the default, i.e., unless a student chooses the Pass/Fail system outlined below. If a student's grade at the end of the term dictates that they would ordinarily receive a grade of F, they will instead receive a "U," which will not count against GPA but also does not count as satisfactory completion of the course, meaning no course credit will be given.

PASS/FAIL OPTION: Students may choose this option for a single course, multiple courses, all courses, or no courses taken during this period. For each course taken during the period in which this policy is in effect, students will receive a letter grade unless they elect to switch to Pass/Fail grading for that course. Students wishing to choose the Pass/Fail option for a course should notify the Registrar (through a system to be announced) prior to May 5, 2020.

For courses where students choose the Pass/Fail option, regardless of the grade that would have been earned during the term, the student will be assigned either a Pass (P) or Fail (U). Pass will be earned when the grade would ordinarily have been between A and D- (undergraduate courses) or A and C- (graduate courses), while Fail will be earned if the student's grade is below D- (undergraduate) or C- (graduate). A Pass will count as having successfully completed the course for purposes of academic progress, and the student will receive course credit, but no quality points will be earned, meaning it will not affect the student's GPA either positively or negatively. A Fail (U) will not count as having successfully completed the course, meaning no course credit will be received, but likewise will not affect the student's GPA.

Please note that while a Pass/Fail grade is what will be recorded on the transcript, the traditional letter grade will also be retained for course prerequisite purposes. If you are in a program that requires licensure or certification this may be relevant, and students should consult with their advisors, and, if applicable, with Athletics, Financial Aid, and/or International Student Office before selecting to go to Pass/Fail for courses. All students should check with their advisors about the advisability of the Pass/Fail option.

ACADEMIC STANDING: Students currently on academic probation of any kind will not be penalized based on their grades during this period.

MID-TERM GRADING: Midterm grades for Spring 2020 are due by April 15, 2020 and faculty are asked to submit grades by this date so that students will be aware of their current standing. However the system will allow faculty to submit midterm grades as late as necessary.

REPEAT POLICY: All limits contained in the policy regarding repeating courses are suspended for courses taken during this period.

WITHDRAWAL (W) POLICY: Students may elect to withdraw from a course until May 5, 2020.

INCOMPLETE (INC and INC+) POLICY: Incomplete grades (INC or INC+) earned during this period will not be converted into failing grades under any circumstances. If the remaining work toward an INC is completed within one academic year, it will be converted to either a letter grade (A-D-) or a Pass grade, but if the work is not completed, it will remain an Incomplete. Policies regarding requesting extensions to make up the INC+ grade remain in place.

COMPLETION OF EXISTING INCOMPLETE (INC and INC+) COURSES: Students who already have an Incomplete grade (INC or INC+) with work pending will not have such courses converted to failing grades, and will have such reasonable amount of additional time as necessary to complete the work still outstanding.

THIS POLICY IS SUBJECT TO UPDATES AND TECHNICAL CORRECTIONS