Table of Contents
The policies below are developed to assure clarity in management of how requests are approved for Recognized Student Organizations pertaining to certain events or public art on campus. All approved areas for flags, murals, and rocks are carefully vetted to address any safety concerns and to ensure we as a University community are inclusive of all populations wishing to have some symbolic representation on campus.
We believe that all approved flags, murals, and rocks are representative of University values.
Questions regarding these policies can be directed to the Center for Student Engagement, Leadership and Orientation (CSELO@newhaven.edu), the Dean of Students Office (DeanOfStudents@newhaven.edu), or the Myatt Center for Diversity and Inclusion (CDI@newhaven.edu).
To submit a request for approval, please complete this form in a timely manner.
All Recognized Student Organizations and other University approved events may fly their flags in accordance with the following guidelines and policies.
- Recognized Student Organizations (RSOs) which have a faculty/staff member as an advisor.
- Faculty/staff led initiatives with approval from the Facilities Management Office or the Dean of Students Office.
- The flag must be a professionally produced, commercially available flag which as been outfitted to fly on a flagpole (i.e., grommeted and reinforced).
- The sponsoring organization must provide, at its own cost, the flag to be flown.
- The flag can be no smaller than 4x6' and no larger than 8x10'
- All flag raising will be done at the flagpole located near the Marvin K. Peterson Library or can be flown at the German Club with special permission by the approving parties.
- One or two RSO flags may fly in the same month on the same flagpole if permission is not granted for another location.
- An RSO may fly their flag up to one month per academic year.
- Extraordinary events (i.e. a college day of mourning) may preclude an organization's flag rising ceremony date and time.
- If the flagpole also features specific flags, the RSO-provided affinity flag cannot be flown higher than those flags. These flags are not limited to the American flag, State flag, approved international flags, or the University of New Haven flag.
- The sponsoring Recognized Student Organization must submit a written request through Charger Connection to the Myatt Center for Diversity and Inclusion/Center for Student Engagement, Leadership and Orientation at least 10 business days before the date they wish to fly their flag. The request must include a short rationale giving a brief outline of the reasons why the group would like to fly their flag on the designated date or month.
- Upon approval by the Myatt Center for Diversity and Inclusion/Center for Student Engagement, Leadership and Orientation, the sponsoring organization must contact Facilities Management to arrange for the flag-raising and flag-lowering on approved dates. At least two representatives of the organization must be present for BOTH the raising and the lowering of their flag to assist Facilities Management.
- Myatt Center for Diversity and Inclusion/Center for Student Engagement, Leadership and Orientation MUST examine the flag to ensure it has the correct specifications.
- Flying the flag over the University of New Haven campus should be the result of a celebration sponsored by, or the commemoration of, an event pertinent to a group.
- Typical examples of a request could be a Greek organization celebrating its Founder's Day; an international students' group celebrating the Independence Day of a foreign nation represented within the group; or a group celebrating the kick-off or the conclusions of its Awareness Week, Black Lives Matter, Hispanic Heritage Month, LGBTQ+ History Month, Indigenous Day, etc. Other requests are welcome; a request does not guarantee approval.
- The celebration, commemoration, and the flag flown should be germane to the sponsoring group.
- Flags that are incongruent with the values of the University, such as those of hate groups/organizations, will not be approved.
The opportunity to paint murals within certain University areas affords students opportunities for creative expression and has the potential to improve the appearance of campus facilities. To enhance the positive potential of the creation of murals, the following shall be put in place.
Student-created murals can be placed within the Bartels Campus Center and certain office spaces such as the Myatt Center for Diversity and Inclusion, and the Bartels Student Activity Center. In the Bartels Campus Center, the location will be identified by Facilities Management in consultation with the Facilities Planning Committee, the University Cabinet, and the Dean of Students Office. Locations in other office spaces will be identified by a representative or representatives of the Users Group chosen by that group.
Proposals for murals in Bartels Campus Center and other areas listed above are to be submitted via email to DeanOfStudents@newhaven.edu. Parties involved in approving all mural include Facilities Management, Facilities Planning Committee, the University Cabinet, the Dean of Students Office, the Myatt Center for Diversity and Inclusion, and the Center for Student Engagement, Leadership, and Orientation.
- Proposals shall include a detailed sketch of what is being created, a timeline for completion of the project, identification of the artist(s), Recognized Student Organization (RSO) contact information, and a brief narrative describing what the mural's intended value is to the Charger community.
- Approvals will be based on the apparent artistic quality of the project and satisfactory completion of guidelines in this policy including the impact it will have on the Charger community.
- Proposal denial must be accompanied by a stated reason and include recommendations for a path for approval by the approving parties.
- Murals should be pained on Hard-Board panels affixed to the walls so that the artwork can be moved from one location to another, returned to the RSO upon request, or taken down at the conclusion of the approval period of display. Facilities staff will provide a cost estimate for affixing, maintaining, and removal of the Hardi-Board panels.
- Facilities must be paid in advance for these costs before the project can proceed. The University's Sustainability Coordinator must approve the materials being used. Restoration work on damaged murals will be the responsibility of the sponsoring RSO group and failure to undertake such work could result in the removal of the mural.
- Murals will be displayed for one year. A mural may be displayed for two years upon request after the first year of its display. The approving parties identified above must approve the additional year. An additional year of display will not be granted if another mural has been approved for the same space or based on the decision by the University Cabinet.
- Murals are the property of the RSO group. At the time the mural is removed, it will be returned to the RSO group. Disposal of the mural will occur if the RSO group is not interested in receiving the mural back or cannot be contacted. Before disposing of a mural, at least three attempts to reach the RSO group should be made.
- Should the number of requests for murals exceed the available space, an attempt will be made to identify additional locations based on the process identified above. This is not guaranteed.
This policy is intended to provide opportunities for students to create murals. Non-student members of the University community may assist students (alumni, faculty, and staff) in the creation of murals, but the execution of the application process for the murals should be largely left to students.
The University of New Haven has a long-standing tradition of larger rocks being painted to celebrate Recognized Student Organizations. The work "Rock" as it refers to organizations recognized by the University of New Haven shall be defined as any painted large rocks structure or stand-alone boulders. This will include all natural and man-made formations. All rocks are considered and shall remain the property of the University of New Haven. All access to rocks is solely at the permission of the University.
Any organization wishing to pain or otherwise alter the state of any rock on campus after approval (this includes repainting a rock your organization already has or was once owned by another RSO) must apply to the Center for Student Engagement, Leadership and Orientation prior to ANY actions. Organizations may not "tag" rocks prior to consulting with the Center for Student Leadership, Engagement and Orientation. Each organization must complete a form detailing the use of the requested rock and how the rock will be altered. All alterations must be in keeping with the values articulated in the Charger Compact and the University Student Conduct Code. Designs/working must not be derogatory to groups or individuals.
Rocks may not be moved from their existing location. In the event a rock is moved due to University construction, it is the responsibility of the organization to continue to maintain the rock.
- By April 15 and October 1 of each year, rocks must be cleaned by the various Recognized Student Organization (no paint chips and RSO's name is clearly visible).
- All designs for rocks must be submitted to the Center for Student Engagement, Leadership and Orientation via email one week before the rock is painted and approved by the Dean of Students Office and Center for Student Engagement, Leadership and Orientation.
- Once permission is given to an organization, the rock requested should be pained (not tagged) within 30 days.
- Students have the opportunity to contact the University's Sustainability Coordinator regarding recommendations on sustainable materials used on the rock.
- Failure to paint the newly approved rock within 30 days of approval will result in the loss of approval.
- Any organization wishing to alter any rock on campus, or it's environment, must be in good standing with the University and the Undergraduate Student Government Association, as appropriate.
- Rocks that are not maintained or are otherwise unidentifiable will be reclaimed by the Center for Student Engagement, Leadership and Orientation and made available to other groups
- Organizations will only be allowed to alter rocks on campus after a representative from the Center for Student Engagement, Leadership and Orientation has approved the request for the rock in question. If the rock is eligible to be altered, the organization may proceed based on the aforementioned policies.
- Rocks assigned to Recognized Student Organizations that have lost their charter by removal by the University of National Organizations shall become immediate available to other organizations.
- The University, represented by the Dean of Students Office and the Center for Student Engagement, Leadership and Orientation, reserves the right to prohibit certain rocks from being altered either because of their aesthetic qualities or history. Their decision shall be final in all such matters. Any organization violating this policy will be subject to the loss of University privileges and status as determined the Dean of Students Office
- If a Recognized Student Organization loses rock privileges or becomes unrecognized, the next oldest Recognized Student Organization on campus will have the opportunity to manage that rock.
- If a Recognized Student Organization does not want to manage the rock, it will go to the next oldest Recognized Student Organization.
- The determining factor of the next oldest Recognized Student Organization will be the recognition list in the Center for Student Engagement, Leadership and Orientation.
|